Effective Jan. 2018
At Cortland Associates (herein referred to as “Cortland”), we understand that confidentiality is key in any financial relationship. We are committed to maintaining the confidentiality, integrity, and security of personal information regarding our current, past, and prospective clients. Please take a moment to review our privacy practices. If you have any questions, please contact us.
How And Why We Obtain Personal Information
Cortland takes great care to protect personal information about you and when we use it, we do so with respect for your privacy. We may use personal information about you to service, maintain, and protect your account; process transactions in your account; respond to inquiries from you or your representative; develop, offer, and deliver products and services; or to fulfill legal and regulatory requirements. Cortland may collect public and non-public personal information about you from any of the following sources:
- You or your representative on applications or forms (for example, name, address, Social Security number, birth date, assets and income)
- You or your employer or plan sponsor if Cortland provides them with recordkeeping services (for example, payroll, human resources, or benefits information)
- Transactional activity in your account (for example, trading history and balances)
- Other interactions with Cortland (for example, discussions with our customer service staff or information you enter into our websites)
- Information from consumer reporting agencies (for example, to assess your creditworthiness for margin products)
- Information from other third-party data services (for example, to verify your identity and to better understand your product and service needs)
- You or your representative regarding your preferences (for example, your choice of electronic statement delivery, or the screen layout you specify if you use our internet sites)
- Other sources with your consent or with the consent of your representative (for example, from other institutions if you transfer positions into Cortland)
How We Protect Information About You
Cortland considers the protection of personal information to be a foundation of customer trust and a sound business practice. We employ physical, electronic and procedural controls and we regularly adapt these controls to respond to changing requirements and advances in technology.
At Cortland, we restrict access to personal information to those who require it to develop, support, offer and deliver products and services to you.
How We Share Information About You With Third Parties
Cortland does not share personal information about our customers with unaffiliated third parties for use in marketing their products and services. We may share personal information with the following entities:
- Unaffiliated service providers (for example, printing and mailing companies, securities clearinghouses, marketing service providers, and other entities who may provide services at Cortland’s direction)
- Government agencies, other regulatory bodies and law enforcement officials (for example, for tax purposes or for reporting suspicious transactions)
- Other organizations, with your consent or as directed by your representative (for example, if you use Cortland as a financial reference in applying for credit with another institution), or as permitted or required by law (for example, for fraud prevention or to respond to a subpoena)
Our service providers are obligated to keep the personal information we share with them confidential and use it only to provide services specified by Cortland.
Based on the nature of your relationship with Cortland, we may exchange information with other third parties as described below:
- If Cortland provides workplace services to your employer or plan sponsor, such as payroll, human resources or benefits recordkeeping services, Cortland may exchange any information received in connection with such services with your employer or plan sponsor or others they may authorize.
- If you conduct business with Cortland through your investment professional, we may exchange information we collect with your investment professional or with others they may authorize.
- If you transact business through Cortland’s life insurance companies, we may validate and obtain information about you from an insurance support organization. The insurance support organization may further share your information with other insurers, as permitted by law. We may also share medical information about you to learn if you qualify for coverage, to process claims, to prevent fraud, or otherwise at your direction, as permitted by law.
How We Share Information About You Within Cortland
We may share personal information about you with various Cortland corporate affiliates including internal service providers that perform, for example, printing, mailing, and data processing services.
Additionally, if you interact with Cortland directly as an individual investor (including joint account holders) or if Cortland provides services to your employer or plan sponsor, we may exchange certain information about you with Cortland financial services affiliates, such as our brokerage and insurance companies, for their use in marketing products and services as allowed by law.
Information collected from investment professionals’ customers is not shared with Cortland affiliates for marketing purposes, except with your consent and as allowed by law.
If you are a former customer, these policies also apply to you; we treat your information with the same care as we do information about current customers.